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DATA PRIVACY AND CONSENT AGREEMENT
Concordia International School Hanoi - HR Management System
By clicking "I Accept" below, you acknowledge and agree to the following terms regarding the collection and processing of your personal data in accordance with the Vietnam Personal Data Protection Decree (Decree 13/2023/NĐ-CP):
Purpose of Data Collection: We collect your personal data (including but not limited to name, contact details, identification numbers, and employment history) exclusively for human resources management, payroll processing, tax reporting, social insurance compliance, and internal school operations.
Data Storage & Cross-Border Transfer: Your data will be securely stored on our cloud infrastructure (Google Cloud/Firebase) which may involve the transfer of your data to secure servers located outside of Vietnam (e.g., Singapore) in compliance with global security standards (ISO 27001).
Data Retention & Your Rights: You have the right to access, correct, or request deletion of your personal data. However, please note that the Right to Deletion is not absolute. Data required for legal, tax, and social insurance auditing purposes will be retained for the minimum statutory period (typically 5 to 10 years) as mandated by Vietnamese laws, even if you withdraw your consent or end your employment.
Confidentiality: Access to your sensitive personal data is strictly limited to authorized Human Resources and Finance personnel.
If you have any questions regarding your data privacy, please contact the HR Department.
Dashboard
Notifications
No new notifications
HR & Operational Dashboard
Backup OverdueIt has been over 7 days since your last manual backup. Please perform a backup to ensure data safety.
Total Staff (Working)
0
0 Onboarding • 0 Offboarding
0 Retired • 0 Departed
Visas Action
0Issues
0 Expired / 0 in 7D / 0 in 30D
0 Missing Info
TRC Action
0Issues
0 Expired / 0 in 7D / 0 in 30D
0 Missing Info
Permit Action
0Issues
0 Expired / 0 in 7D / 0 in 30D
0 Missing Info
Operational & Financial Insights
Approved Leave Days
0
0 pending requests
Purchasing Spend (Approved+)
$0
0 pending requests
PD Budget Utilized
$0/ $0
0 pending0 haven't requested0 have <15% balance
Global Task Execution
High Value Purchases
Leave Rate Heatmap (Last 30 Days)
30 Days AgoToday
Turnover Events (Last 12 Months)
12 Months AgoThis Month
Purchasing Spend by Department
PD Spend by Department
Demographics & Profile Status
By Gender
By Nationality
By Age Group
By Qualification
Staff Birthdays
Approved Unpaid Leaves
My Team Insights
Pending Approvals
0
Leave: 0Purchasing: 0PD: 0
Leave This Month
0 days approved
No staff on leave today.
Purchasing (FY)
$0
0 approved requests
PD Utilized (FY)
$0/ $0
0 approved requests0 haven't requested0 have <15% balance
Configure module-level access permissions for each role. Users are assigned to a single role which dictates their system access.
System Settings
Click "Reset to Default Icon" and then "Save" to revert.
These options appear in the "Staff Type" dropdown in the employee profile.
These options appear in the "Department" dropdown in the employee profile.
The Head of School will approve ALL Unpaid Leave requests, bypassing the normal Supervisor workflow.
Admin Dashboard Access Configuration
Users with the Admin role automatically have access. Configure below to grant additional access to specific Departments or Users.
Hold Ctrl/Cmd to select multiple. Anyone in these departments will see the Admin Dashboard.
Hold Ctrl/Cmd to select multiple. These specific staff members will see the Admin Dashboard.
Configure leave type codes and balances per Staff Type.
days
days
Balance per Staff Type (days). Leave empty = not available for that type.
Assign a default Supervisor for each Department. You can optionally add Staff Type overrides within a Department (e.g., Elementary → T.A → Vice Principal).
Define standard tasks for Onboarding (new hires) and Offboarding (departures). These templates will be automatically applied to the staff's profile.
Onboarding Template
Offboarding Template
Assign functional roles to specific users. These users will gain the necessary module permissions regardless of their base system role.
Receives and executes approved purchase requests.
Oversees Professional Development globally, views all approved requests, runs reports, and reconciles actual expenses.
Configure Professional Development balances per Staff Type. Enter numerical limits.
Staff Type
Balance Limit
Configure email notifications for different types of requests. Toggle to enable/disable emails.
Notification Type
Status
Action
Manually backup all HR Data to a JSON file, or restore from a previous backup.
Manual Backup
Export all staff, leaves, settings, and logs to your computer.
Restore from Backup
Upload a `.json` backup file. Warning: This will overwrite existing data!
System Reports
Select a report type, apply filters, and run the report to preview the data before exporting.
Fields to Display
Data Filters
No filters applied. All staff will be included.
Report Preview
No data found for the selected filters.
Timesheet Preview
?
New Employee
Draft
Create New Role
Add/Edit User
New Leave Request
Reject Leave Request
Please provide a reason for rejecting this leave request.
Submit changes to your personal or legal information. HR will review before applying.
Leave Request Details
Review the request details.
Requested By
Date Submitted
Department / Type
Status
Leave Information
Cross-Financial Year Request: This request falls into the financial year.
Leave Type
Start Date
End Date
Requested Duration
Reason / Note
Request History Log
My Full Profile
Verify your information. Contact HR if there are errors.
Warning: Overwrite Data
This action will overwrite your entire database with the data from the selected backup file. Any changes made after this backup was created will be permanently lost.
Are you absolutely sure you want to proceed?
Create Custom Task
Assign a new task to a staff member in your department.
Professional Development Request
Create a new PD request. Over Balance
Note: This request falls into the financial year.
How might you incorporate your learning into your work?
Cost(s) of Program *
Please itemize each cost or estimate if unsure, and indicate the currency.
No.
Item / Fee Description
Amount
Notes
Total Estimated Cost: 0
Professional Development Details
Review the request details. Over Balance
Requested By
Date Submitted
Department / Type
Status
Program Information
Cross-Financial Year Request: This request falls into the financial year.
Title & Description
Type of Program
Location
Start Date
End Date
Traveling Dates
Needs Substitute
Goals Alignment
Cost Details
Item / Description
Amount
Notes
Total Cost:
Actual Cost Details
Item / Description
Amount
Notes
Actual Total:
Request History Log
Reconcile PD Actuals
Enter the exact amount spent. This will update the user's PD balance.
Actual Expense Items
No.
Description
Actual Amount & Currency
Notes
Actual Total Cost: 0 VND
Purchase Request
Create a new purchase request for your department.
Items to Purchase
No.
Item Name / Selection
Price
Qty
Link / URL
Notes
Image
Total Estimated Cost: 0
Purchase Request Details
Review the request details.
Requested By
Date Submitted
Status
Requested Items
No.
Item Name
Price
Qty
Total
Link / Note
Image
Total Estimated Cost:
Request History Log
Add Inventory Item
Review Update Request
Review the requested changes below before approving or rejecting.
Requested Changes
PD Tracking Details
Name
Staff ID
Department
Balance Spent
Add Leave Adjustment
Import Leave Adjustments
Upload a CSV file to bulk import leave adjustments (e.g. carry over balances for multiple staff).